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In all, the company prematurely reported .3 billion in revenues from 363 software contracts.This violated Generally Accepted Accounting Principles, or GAAP, which state that revenues should not be counted until both parties have properly signed a contract.When the company stopped the practice at the end of the first quarter of 2001, it fell short of the Wall Street earnings estimate and the share price fell by more than 43% in a single day.
Some companies use a hybrid approach, where certain legacy documents remain on paper while documents authored digitally after certain dates are stored in a system.And a log that tracks which users view and export documents can give a warning towards data theft.Additional data integrity risks can be mitigated through the implementation of industry standardized document management systems with smart planning for future outages, environment hazards, and even retirement when the system has served its purpose. The Fundamentals Data Integrity is a combination of two things - a system which is and has built-in controls to provide security cover for your data, and also procedural controls and checks in place with the aim to comply with Part 11, thus ensuring data is safe, unaltered, and retains its integrity.In either case, companies rightly seek to safeguard proprietary and sensitive data, which is what makes good data integrity practices so important.The main difference between the two is that electronic signatures are a legal concept where a properly-certified electronic process can act in the same capacity as a wet-signed signature.
Rob Pierce is a Senior Consultant who joined Paragon Solutions in 2011 and is a member of the Paragon Quality & Validation Center of Excellence (QV-Co E). degree in Information Sciences and Technology from the Pennsylvania State University.